UW Crowdmark FAQ
Help documentation:
Contact email:
Login pages:
- UW Crowdmark login page.
Make a new Crowdmark account or log into Crowdmark using
your university LEARN/Quest login name.
Accounts are for course staff and students.
- UW Odyssey login page.
Use your university LEARN/Quest login name.
Accounts are for course staff only.
Crowdmark has two types of assessment submission methods.
With an Assigned assessment (i.e. assignment), students submit their work (PDF or
image files) directly to Crowdmark.
With an Administered assessment, instructors submit
scanned student quiz/test/exam papers to Crowdmark.
Odyssey with the Crowdmark option handles only Administered assessments.
Crowdmark+Odyssey Exam questions
The answers in this section assume you are using Odyssey and Crowdmark together.
If you are using Crowdmark without Odyssey then arrangements to print,
scan and upload your exams and midterms are handled by you.
UW's New Media Services can perform all three operations but you have to
schedule these steps by contacting them. Odyssey does this automatically,
saving you time.
- What's the difference between Odyssey and Crowdmark?
- Crowdmark is used for online grading. It can be used on its own
for grading online submissions of assignments or for grading
scanned paper midterms and final exams. When used without Odyssey
the instructor is responsible for printing, scanning and uploading
exam papers into Crowdmark.
Odyssey is used for scheduling exam rooms, and
printing and scanning operations for paper midterms and final exams.
Odyssey has an option to use Crowdmark for grading. When this
option is selected, the Odyssey system takes charge of
printing exam papers, and then scanning and uploading them into Crowdmark
after the exam is over.
If you wish to use Odyssey and Crowdmark together then you will need
to set up a Crowdmark account (using your UW Quest/LEARN email address)
before the final stage of submitting your exam to Odyssey.
- When is the deadline to prepare and upload a final exam?
- There is the cost deadline: the UW Registrar's Office (RO) sends final
exam submission deadlines to department offices which send them to
course instructors. After the submission deadline the cost of
printing and scanning a paper exam is passed from the RO to the department.
- There is the time deadline: is there sufficient time for the final exam
papers to be printed by you, your department or New Media Services?
The Odyssey system schedules printing by New Media Services 1 day after
the instructor approves their exam. Check with them if you are approving
your final exam less than 4 days before your exam date.
- How soon after submitting a test to Odyssey (and approving it) will it be printed and how will I get the printed papers?
- For midterms, printing happens sometime the next day and is delivered to
your office that day, or to your dept office if you are absent.
- For finals submitted by the UW Registrar's Office deadline,
printing can happen
anytime from 1 day after submission up to the day of the exam.
The printed exam is delivered to the exam location when it is in the
PAC building, or to a secure location on campus. The several
locations are stated on your Undergrad office final exam notification
document.
Registrar's Office staff will be at these locations from
1 hour before the exam starts to 10 min after the exam.
You pick up the exam during this time from this secure location.
- For finals not submitted by the Registrar's Office deadline
printing can happen anytime from 1 day after submission to the day of
the exam.
As in the case of a midterm, the printed exam is delivered to
your office or to your dept office if you are absent.
To learn when delivery will occur please contact New Media Services
Karen Ertel (kaertel@uwaterloo.ca) or Lisa Holden (lkholden@uwaterloo.ca).
- How do completed final exams or midterms get scanned and uploaded into Crowdmark?
- UW's New Media Services scans and uploads completed tests into
your Crowdmark course. You specify a time and location you will
drop off the completed papers to New Media or a time and location
where they can pick up the papers from you. You enter these details
into the Scanning section of your exam in Odyssey.
New Media Services is located in the General Services Complex.
Drop off hours are Mon-Fri 8am to 8pm.
During the final exam weeks each
term they are open on Saturday from noon to 8pm.
The alternative drop off location is
UW Police Services (1.5 blocks north of the Davis Centre on the
campus ring road) any time after 8pm.
- How soon after the exam can marking begin?
- Once exam papers are in the hands of New Media Services, the scanning
and uploading steps can be completed sometime that day.
Use the Odyssey exam Scanning settings to let New Media Services
know when you plan to start grading.
- A student wrote on a spare exam paper instead of the exam paper stamped with their name (from Odyssey) - how do I handle this change?
- After the exam papers are scanned and submitted to your Crowdmark
assessment, you do two things:
- unmatch the blank exam paper from the student's uw email identification
- match the real exam paper to the student's uw email identification
Both steps are done on the Crowdmark Dashboard page of the exam
by using the Matching feature. Follow the section
Fixing a matching mistake.
- Who pays for the scanning and printing costs of an exam and midterm?
- Midterm and late final exam costs are paid for by your department.
Final exams submitted by the UW Registrar's Office deadline
are paid for by the university. See your department undergraduate
office for deadline details.
- Who do I contact if there are missing exam papers, missing exam pages or mis-scanned pages in Crowdmark?
- What is the page layout for a Odyssey printed test or final exam?
- The following parts of test and exam pages will be covered by information
printed by Odyssey:
- the top 5 inches of the first page - the cover page
- the top 1.5 inches of all non-cover pages
- the bottom 1.5 inches of all pages
The
Master Preparation
Odyssey help page includes a
sample Odyssey printed cover page.
- Where can I find a template of a Odyssey and Crowdmark printed test or final exam?
- LaTeX and example PDF output files are available on the
UW Crowdmark help page
- Odyssey cover page needs top 5 inches blank (the top 5" is covered up)
- Crowdmark cover page needs only top 1.5 inches blank
- For my Odyssey midterm/exam, why are the pdf pages blank (except for QR codes) on my Crowdmark dashboard page when I click the "Download printable PDF" button?
- There is no down-loadable PDF file of your Odyssey
exam with Crowdmark QR codes available as there is when
you upload an exam manually into Crowdmark.
Odyssey uses a different method to obtain QR codes from Crowdmark
for your exam.
The best you can do is see your exam with the Crowdmark QR area stamped
on each page of your exam when you visit the "Printing" section of
your exam in the Odyssey system.
- What is the "Double-sided Printing" option when creating an "Administered" assessment in Crowdmark?
- Choose this option in almost all cases. This option places the
Crowdmark QR code stamp on the corners of a double-sided test paper
safely away from the staple corner on each page. When the staples
are chopped off just before scanning each page then there is no
worry that part of the QR code is removed.
- What is the Crowdmark Multiple Choice automated grading feature?
- For Crowdmark Administered assessments only.
Up to 2 bubble sheet pages (with 100 multiple-choice questions per page)
can be added to the end of your test/exam pdf file.
In Crowdmark the option only appears when the assessment is first created.
The feature cannot be added or altered after its selection.
For more information see
Using multiple choice questions.
- this feature is available from the Odyssey system for exams and tests
- Can I unmatch a student from a booklet and rematch the student to another booklet for an Administered paper test?
- Yes. Visit the test Dashboard page (the assessment home page), and
click the Match booklets button. From there you can
- enter part of email in the search box to find the matched booklet
- delete the matched email address on the booklet page
- use the "next unmatched" button to search for unmatched booklets
Crowdmark Assignment questions
Crowdmark has two types of assessment submission methods.
With an Assigned assessment, students submit their work (PDF or
image files) directly
to Crowdmark. With an Administered assessment, instructors submit
scanned student exam papers to Crowdmark.
- My student has lost their Crowdmark submission URL. How do I send a copy to them?
- Can students submit an assignment after the deadline?
- What can I tell/show students about how to use Crowdmark?
- Show students two web pages from Crowdmark's online help:
- What are student upload file size limits?
- 25 MB (23.84 MiB) per PDF file.
- 12 MB (11.44 MiB) per image file.
- Crowdmark won't accept empty files of 0 Bytes.
- File formats accepted: .pdf, .jpg, .jpeg, .png (not .docx).
- Can I submit an assignment file on behalf of my student?
- Yes, at any time. For a Crowdmark Assignment visit the Students page and
click the Submissions link next to the student's email address.
- Students can resubmit any time before the due date.
Students cannot resubmit after the due date unless it is their first
submission.
- Can I change my assignment title, due date and penalty amount after uploading my assignment to Crowdmark?
- Due date and late penalty apply only to the Assignment assessment type
(where students submit their work to Crowdmark) and they can be changed
at any time, before or after the current due date.
- The assessment name can't be changed after the assessment has been made.
All you can do is delete the assessment and create a new one.
- Can I change a students assignment grade after sending the grades to the class?
- Yes. On the "Students" page, click the "Grading" view booklet link for
the student and make your grading changes.
The changes are not emailed to the student
but the student can use their Crowdmark assignment link to view
the updated grade.
General questions
- When I log into Crowdmark I cannot see the test or assignment I am expecting?
- Check your Crowdmark account to be sure it contains the UW
email address you have in the LEARN system
(the format is loginname@uwaterloo.ca). If this is missing
from your account page then add it using directions from
Merging Crowdmark accounts.
- Can I clone an existing Crowdmark assignment or test?
- Yes. The "Create assessment" button has a "duplicate existing" assessment
option.
- Can I download all the Crowdmark graded pdf files for my assignment or test?
- There is no button to download every student's pdf files at one go.
Visit the Students page in your Crowdmark assessment and click on
each "Score" link to view the graded
test/assignment in your browser and then use the "print to pdf" feature
of the browser to save the pages as a pdf file.
Note, there is no student id on any of the pdf pages, so name the files
with the student's name or email info.
- Can I resend test or assignment grades to all students at once?
- Not through Crowdmark email.
You get one chance to send all test grades to students with one click.
At any time you can export grades as a .csv file and export grades
into your LEARN course.
You can also resend grades to individuals through Crowdmark email
from the Students page by
clicking on the envelope icon next to each student's name.
- My student has lost their Crowdmark grade link. How do I send a copy to them?
- Look for the student's name on the Student page of the
assessment, and click the email envelope icon to see the resend button.
Lost Crowdmark submission links are handled the same way.
- What are the different account roles in Crowdmark?
- What is EPH?
- EPH or Evaluations per hour is the number of graded questions
divided by the number of online hours.
This number is shown for each grader on the
Team page, and shown for each question on the Dashboard page.
Paul Kates
Mathematics Faculty CTE Liaison
pkates@uwaterloo.ca, x37047, MC 3044
Last modification date: Tue Dec 31 14:46:16 2019.